September 10, 2017

Exhibitor FAQ

Trader spaces at Brighton Beach Comic Con

Trader spaces are 6ft x 6ft and include an approximate 6ft x 2ft rectangular table where you can display or sell goods. This means that you will have an approximate one metre deep space behind the table for free standing banners and other display units with a small amount of space either side for ease of movement and safety.

  • Each dealer stall comes with one seat provided, more chairs available on the day.

  • Trading spaces will be LIMITED so you can make the most of your Brighton Beach Con experience in the knowledge that you will have more of a captive audience.
  • There may be limited space to the side of each table for rails or smaller tables.

  • Backing tables unfortunately will not be available for this convention. Floor plan is organic in process and will be finalised as time progresses. We cannot guarantee a specific location within the venue.

  • We are expecting to sell out the capacity of the venue which is fantastic news.

Prices

TRADER SPACE for ONE DAY – 6ft x 6ft space with 6ft x 2ft table included = £50

Corporate stands & booths – spaces are sold as 6ft x 6ft regardless of what type of exhibitor or stand, as long as we agree in advance what you intend to do with the space and your set up fits then in the interests of fairness we charge no more than the price shown for the trader space above.

  • All tables must be booked in advance, there are no exceptions.

  • Payments are required within 48hrs of accepting the booking.

  • Your listing is not confirmed until payment has been made.

You can pay for your table by credit/debit card, via PayPal invoice or by bank transfer. We will send you a PayPal invoice where you can pay by card. Bank details can be sent on request.


Extra benefits

  • Dedicated promo image on the website.

  • Social media post on our Facebook Page and on Twitter.
  • Bottle of water per table.


FAQ

What is a trader space?

Trader spaces are 6ft x 6ft and include an approximate 6ft x 2ft rectangular table where you can display or sell goods. This means that you will have an approximate one metre deep space behind the table for free standing banners and other display units.


Is there a height restriction on my display?

The maximum height allowed at BBCC is 3m due to venue limitations. Should you have a display that is higher than this, please let us know well in advance so that we can discuss options with you.


How many tickets come with one trader space?

Every trader space comes with two exhibitor wristbands/lanyards/passes.

For every extra trader space the same dealer has, this equates to 1 ticket per extra space. So if you were to book two spaces side by side, it would be 3 wristbands/lanyards/passes in total.


Can I add extra people to the table or transfer tickets to another person?

You can add extra tickets for your trader space over the allocations above but this will be at an extra cost in line with general ticket pricing. We would prefer you not to transfer your wristbands/lanyards/passes to another person during the event.


Can I use extra fixings on the table for display?

Yes, you may use clamps for racks and similar fittings but please do not use any fixing that screws into or permanently damages the table in any way. If any damage is caused, you will be charged the full cost of replacement.


How can I create a display on the wall behind my display?

The Grand Hotel do not accept fixings to the walls of the rooms. An alternative option – free-standing banners and racking displays are allowable up to 3m high.If there are drapes behind you and you don’t have banners then large bull-clips work well to secure things to the drapes.


What about table covers?

Most traders should have their own display that includes their own banners and table coverings. BBCC can supply table covers if needed but ALL tables must be covered to add to the atmosphere of the event. Please make sure to bring your own table coverings. If you require table coverings from us then please let us know in advance, not the day before, thanks.


When is set up? (updated 28/11/17)

Set up is from 18:00 until 20:00 on Friday 6th April and from 07:00 until 09:00 Saturday 7th April. All trader spaces should aim to be set up by 20:00 at the latest. Full details of the set up process including loading and unloading will be sent out to you closer to the time.

Please ensure you have enough stock to cover the full day of the event.


What about parking?

We will supply all loading and unloading details to you closer to the event date.

There is parking on site at The Grand Hotel for hotel guests, front car park and nearby paid national car parks.


Do I need insurance for Brighton Beach Comic Con?

We do not provide insurance for your trader space. You should ideally provide your own insurance in case of lost, stolen, broken or damaged goods and displays. We do provide our own event-specific insurance and the venue will also have insurance but this doesn’t always cover your specific trader spaces.


What do we do after the event finishes?

The event will finish at approx 18:00. We would suggest waiting until the end time before packing up your belongings as most people would want to make the most of what the event has to offer. Please ensure to take everything with you on the evening of 7th April.

Exhibitors should aim to be packed away and out of the venue by 20:00. Anything left in the venue after this time that is not taken away, will be considered trash and disposed of by the BBCC crew as they see fit.


What happens if I have changed my mind and can no longer make it to the event?

All bookings are final and paid for in advance of the event. All bookings are non-refundable. However you may nominate another trader to take your space, if we agree they are similar to your original space and are suitable for the event. This agreement will be between you and your replacement but we will need to agree all details.


If you have any questions at all then please contact the team email at info@beachcon.co.uk or use the messaging system on the Facebook page or the website. We will aim to get back within 24hrs at the latest.

Thank you for choosing Brighton Beach Comic Con as one of your events for 2018!